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Your wedding day,
minute by minute.

Build the run sheet, seat the room, and manage every guest and vendor from one place. One link, zero confusion.

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plannedby.com/thebajos

Saturday 29 March — Run Sheet

12 vendors · every portal live

Time
Photographer
Florist
12:30
Bridal prep coverage
Deliver bouquets
2:00
First look — garden
Arch install
3:30
Ceremony
5:00
Golden hour portraits
Reception flip
6:30
Entrances + speeches

Built in Australia. New, independent, and honest about it.

The problem

The day-of coordination gap

You’ve spent months planning. Thousands on vendors. But who’s making sure they all show up at the right place, at the right time?

Vendors miss their cue

The florist arrives at 2pm instead of 1pm. The photographer doesn’t know the first look moved. Nobody has the same version of the timeline.

Spreadsheets break on mobile

Your 14-vendor Google Sheet is illegible on a phone. Vendors pinch-to-zoom, lose their row, and give up. PDFs get buried in email.

You become the human relay

Every change goes through you. Every vendor texts you. At 6am on the wedding day, you’re the switchboard operator instead of getting ready.

The toolkit

Everything the day depends on

Three tools that share one source of truth. Your timeline, your tables, and your guests, all talking to each other.

01 — Run Sheet

The run sheet that runs the day

A minute-by-minute grid with a column for every vendor. Edit a cell and every vendor portal updates instantly, so the timeline in your florist’s hand is always the current one.

  • Live vendor portals, filtered to each vendor’s cues
  • One-click PDF export for the vendors who print
  • Works offline at venues with terrible wifi

Ceremony — 3:30 pm

Updated just now
3:15 Guests seated — ushers close the aisle Venue
3:25 Processional begins — string quartet cue DJ
3:30 Ceremony — capture ring exchange from north side Photo
4:00 Recessional — petal toss at arch Florist

Reception Floor Plan

Scenario A
118 / 124 seated
Head Table · 8
Table 1
10 / 10
Table 2
10 / 10
Table 3
8 / 10
Table 4
− 100% +

02 — Seat Planner

New

Seating charts without the tears

Drag tables onto grid paper, drop guests into seats, and watch the counts update live. When the families change their minds, duplicate the whole layout and try again in seconds.

  • Round, rectangle and head tables, drawn to scale
  • Multiple scenarios, so plan B is one click away
  • Seats fill straight from your guest list, no retyping

03 — Guest List

New

Every guest, accounted for

Import your list from a spreadsheet in seconds, group families and friends, and track attendance, dietary needs and plus-ones in one place. The seat planner reads it all directly.

  • CSV import that just works, columns auto-matched
  • Groups and households, ordered the way you think
  • Dietary requirements ready to hand to the caterer

Guest List

124 guests · 96 attending

Bride’s Family
MP

Margaret Papadopoulos

Table 1 · Seat 3

Attending
TP

Theo Papadopoulos +1

Table 1 · Seat 4

Attending
University Friends
AK

Amara Khan

Table 3 · Unseated

Pending
JW

Jack Whitfield

Table 3 · Seat 2

Attending

The product

One tool. Every vendor. The whole day.

Vendor Portals

Each vendor gets their own login and filtered view. Your photographer sees photography cues. Your DJ sees music cues. Nobody digs through a 12-page PDF.

SF

Sonia Flores — Florist

Your view · 6 cues today

Live
12:30 Deliver bouquets to bridal suite
2:00 Install ceremony arch florals
5:00 Move arrangements to reception tables

Live Timeline Grid

Columns for vendors, rows for time. Edit a cell, every portal updates. It’s the spreadsheet you wish existed.

Photo
DJ
2:00
First look
3:30
Ceremony
Quartet cue
6:30
Speeches
First dance

Access Codes

No app downloads. No accounts. Text a code — vendor’s in. The lowest friction login possible.

stylist

PDF Export

For the vendor who prints everything. One click, clean PDF. Their timeline, formatted, ready for the day bag.

PDF

Vendor Directory

Every vendor’s contact details in one place. Name, phone, email, role. No more scrolling through email threads.

SH
Scott Horsburgh · Photographer
SF
Sonia Flores · Florist

Works Offline

Venues have terrible wifi. PlannedBy works offline and syncs when you’re back online. Your timeline is always there.

Still works.

What’s next

One platform for the whole wedding

The run sheet was just the start. Seat Planner and Guest List shipped this month. Here’s what we’re building next.

Heritage estate lawn set for a wedding ceremony in morning mist
Coming soon

Wedding Websites

A beautiful site for your day, on your own link, connected straight to your guest list.

Wedding invitation suite with RSVP cards, wax seals and ribbon
Coming soon

Online RSVP

Guests reply online. Your guest list, dietary counts and seating chart update themselves.

Wedding gift table with presents wrapped in cream and kraft paper
Coming soon

Gift Registry

One registry on your wedding site, shared with every guest. No third-party accounts.

Planner's desk with a handwritten ledger, invoices and fountain pen
Coming soon

Budget Tracker

Every vendor, every deposit, every due date, tracked against your budget in one view.

Who it’s for

Built for everyone on the day

First dance beneath a chandelier

DIY Couples

You don’t need a planner to coordinate like one. Give every vendor a portal, seat the room, and enjoy your day.

Learn more
Planner directing setup in a grand ballroom

Wedding Planners

Manage every client from one dashboard. Share vendor portals, not PDFs. Scale without the admin. Every plan starts with 7 days free.

Learn more
Florist installing an arch in a grand hall

Vendors

Enter a code. See your timeline. Know your cue. No app, no account, no friction.

Learn more

How it works

Three steps to coordination

1

Build your timeline

Add time slots and vendors. Click a cell, type what needs to happen. The grid does the rest.

2

Share vendor portals

Each vendor gets a link and access code. Text it, email it, done. They see their filtered timeline instantly.

3

Everyone shows up prepared

On the day, every vendor checks their portal. One source of truth. You enjoy your wedding.

Pricing

Simple, transparent pricing

For Couples

$54

Pay once for the whole wedding.

Free plan forever, or Plus at $79 once

Start Free

For Planners

$24/mo

Multi-client dashboard.

Plans from $14 to $209/mo

View All Plans
Estate hall at dusk lit by candelabras and string lights

Your next wedding deserves better than a spreadsheet.

Start free. Add your vendors, guests and tables. Share the link. It takes about 15 minutes to set up your entire wedding day.

Start Free — It’s On Us See How It Works