Build the run sheet, seat the room, and manage every guest and vendor from one place. One link, zero confusion.
Over budget by
$3,950
Saturday 29 March — Run Sheet
Bump in
PA + lighting rig via loading dock
Ceremony
begins
Ceremony
Procession
Vows — Tom Chloe
Rings + first kiss
Processional cue
String quartet — lapel mic live
Unplugged set
Acoustic while guests mingle
/ti
Grand entry
First dance set
Reception music
Bump out
Pack down — 30 min
The whole day at a glance.
Skim is for the day itself - every cue on one screen.
Tap to open the full picture.
Built in Australia. New, independent, and honest about it.
The problem
You’ve spent months planning. Thousands on vendors. But who’s making sure they all show up at the right place, at the right time?
The florist arrives at 2pm instead of 1pm. The photographer doesn’t know the first look moved. Nobody has the same version of the timeline.
Your 14-vendor Google Sheet is illegible on a phone. Vendors pinch-to-zoom, lose their row, and give up. PDFs get buried in email.
Every change goes through you. Every vendor texts you. At 6am on the wedding day, you’re the switchboard operator instead of getting ready.
The toolkit
Four tools that share one source of truth. Your timeline, your tables, your guests and your money, all talking to each other.
01 — Run Sheet
A minute-by-minute grid with a column for every vendor. Edit a cell and every vendor portal updates instantly, so the timeline in your florist’s hand is always the current one.
Your run sheet
Processional cue
String quartet — lapel mic live
Ceremony coverage
Canapés set
Acoustic until sunset — cue from Venue
Golden hour portraits
First dance set
Then party set opens
Entrances + speeches
Cake cut coverage
Then sneak-out portraits
You type it once — every vendor’s copy updates on its own
DJ portal
plannedby.com/thehachos
3:00
Processional cue
String quartet — lapel mic live
5:00
Canapés set
Acoustic until sunset — cue from Venue
6:30
First dance set
Then party set opens
This is your DJ’s view. No account to make, nothing to download - you send the link, they pop in the access code, done.
02 — Seat Planner
Drag tables onto grid paper, drop guests into seats, and watch the counts update live. When the families change their minds, duplicate the whole layout and try again in seconds.
Reception Floor Plan
Scenario AGuests
22One group per table — drag a name, or drop a whole group at once. Every table reads as its people.
03 — Guest List
Import your list from a spreadsheet in seconds, group families and friends, and track attendance, dietary needs and plus-ones in one place. The seat planner reads it all directly.
Guest List
124 guests ·
Margaret Papadopoulos
Table 1 · Seat 3
Theo Papadopoulos +1
Table 1 · Seat 4
Amara Khan
Table 3 · Unseated
Jack Whitfield
Table 3 · Seat 2
04 — Budget
Set the pot, then give every dollar a job. The bar shows what is committed, what has actually left the bank, and the moment the plan promises more than you have. When something goes over, move money from somewhere else instead of starting the spreadsheet again.
Total budget
$50,000
Assigned
$53,950
Over budget by
$3,950
The product
Each vendor gets their own login and filtered view. Your photographer sees photography cues. Your DJ sees music cues. Nobody digs through a 12-page PDF.
Sonia Flores — Florist
Your view · 6 cues today
Columns for vendors, rows for time. Edit a cell, every portal updates. It’s the spreadsheet you wish existed.
No app downloads. No accounts. Text a code — vendor’s in. The lowest friction login possible.
For the vendor who prints everything. One click, clean PDF. Their timeline, formatted, ready for the day bag.
Every vendor’s contact details in one place. Name, phone, email, role. No more scrolling through email threads.
The link you share is live. Change a time and every vendor’s portal already shows it. Nobody is holding last week’s version.
What’s next
The run sheet was just the start. Seat Planner, Guest List and the Budget shipped this month. Here’s what we’re building next.
A beautiful site for your day, on your own link, connected straight to your guest list.
Design the invitation and share one link. Guests reply online, and your guest list, dietary counts and seating chart update themselves.
See how it works →
Add a weddingkitty.com registry to your RSVP page, and guests find it alongside everything else.
Set one up →Who it’s for
You don’t need a planner to coordinate like one. Give every vendor a portal, seat the room, and enjoy your day.
Learn more
Manage every client from one dashboard. Share vendor portals, not PDFs. Scale without the admin. Every plan starts with 7 days free.
Learn more
How it works
Add time slots and vendors. Click a cell, type what needs to happen. The grid does the rest.
Each vendor gets a link and access code. Text it, email it, done. They see their filtered timeline instantly.
On the day, every vendor checks their portal. One source of truth. You enjoy your wedding.
Pricing
Start free. Add your vendors, guests and tables. Share the link. It takes about 15 minutes to set up your entire wedding day.
