For Vendors
Your planner or couple sends you a code. You see your timeline. That’s it.
How it works
Your couple or planner texts or emails you a link and an access code. Click it.
Type in your code. No account to create, no app to download, no password to remember.
Your filtered view loads instantly. Only the rows that involve you. Know exactly when to arrive, set up, and do your thing.
Scott Horsburgh
Photographer · Bajo & Petrovic Wedding
What you see
No 12-page PDF. No spreadsheet with 14 vendor columns to squint at. Just your timeline: what time, what task, where to be.
Filtered to you
Only rows where you have a task. No noise.
Color-coded phases
Prep, ceremony, reception — see the day’s rhythm at a glance.
Always current
If the couple changes a time, your portal updates. No re-sending PDFs.
Why vendors like it
It’s a webpage. Open it in any browser on any device. Bookmark it and you’re done.
No sign-up, no password. Just an access code. You’re in and out in seconds.
Venues have terrible wifi. Your timeline loads once and stays available even when the signal drops.
If your couple changes a time, your portal reflects it immediately. Always the latest version.
FAQ
No. Your couple or planner sends you a link and an access code. Enter the code and you’re in. No email, no password, no app.
Never. PlannedBy is free for vendors, always. The couple or planner pays for the platform. You just access your portal.
Yes. There’s a one-click PDF export built into your portal. Print it, put it in your day bag, or save it for offline reference.
Your portal updates in real time. If the couple moves the ceremony from 4pm to 4:30pm, you’ll see it the next time you open the link. No one needs to re-send you a PDF.
Vendor portals are read-only by design. This keeps one source of truth. If you need something changed, message your couple or planner and they’ll update it for everyone.
The best way to never dig through a PDF timeline again is to get your couples using PlannedBy. It’s free to start.