For Couples
You’ve spent months planning. Thousands of dollars on vendors. PlannedBy makes sure they all show up at the right time.
The reality
You’ve done the hard part. But the last mile — getting every vendor on the same page — is where things fall apart.
You spent 3 hours building a Google Sheet with 14 vendor columns. Your florist opened it on her phone, couldn’t find her row, and closed it.
You updated the run sheet, emailed it, then updated it again. Now 3 vendors have different versions and nobody knows which one is right.
“Where do I park?” “What time am I setting up?” “Can you send the timeline again?” You’re the switchboard operator when you should be getting ready.
You exported a beautifully formatted PDF. It’s somewhere in your DJ’s inbox, buried under 400 other emails. He’ll look for it 20 minutes before the ceremony.
You’re right — you don’t. But you do need a way to make sure your $60k wedding day doesn’t fall apart in the last 24 hours because of logistics.
Some info is in email. Some in Google Sheets. Some in WhatsApp. There’s no one place every vendor can go to get the real, current plan.
What you get
Columns for vendors. Rows for time. Click a cell, type what happens. Every vendor sees their column instantly. It’s the timeline spreadsheet you wish existed — except it actually works on phones.
Each vendor gets a filtered, mobile-first view showing only their tasks. Your photographer sees photography cues. Your DJ sees music cues. No digging through a 12-page PDF.
No app downloads. No signups. Text a code to your vendor — they’re in. The lowest friction login in the wedding industry.
Built for phones first. Your vendors check the timeline standing in a carpark, not sitting at a desk. Every screen, every interaction — designed for a 6-inch display.
Venues have terrible wifi. PlannedBy caches the timeline offline and syncs when you’re back online. Your run sheet is always there.
For the vendor who prints everything. One click, clean PDF — their timeline, formatted and ready to slip into the day bag. Filtered per vendor or the full master sheet.
Your wedding day
Here’s what your wedding morning looks like with PlannedBy.
7:00 AM
Sonia opens the link you texted last week. She sees her timeline: arrive 7:30am, ceremony arch setup 8:00am, bouquets to bridal suite 1:45pm. No scrolling past DJ cues. No hunting through email.
8:00 AM
Ashlea taps her access code and sees the order: bride at 10:30, maid of honour at 11:00, bridesmaids from 11:30. She knows when the photographer arrives for getting-ready shots. Nobody texts you.
10:30 AM
Scott opens his portal and sees: getting-ready shots 10:30-12:00, first look at the garden 12:15, ceremony from 3:00. His shot list is right there. He doesn’t need to call you.
2:30 PM
He knows the order: flower girls, bridesmaids, bride. He knows the song. He knows the timing. It’s all in his portal, formatted for his phone. He’s done this before — but he’s never had it this easy.
3:00 PM
Your phone is off. Your mind is clear. Every vendor is exactly where they need to be, exactly when they need to be there. You didn’t need a $5,000 day-of coordinator. You needed PlannedBy.
Pricing
You’re spending $30,000+ on vendors. Spend $49 to make sure they all show up on time.
Unlimited
One-time payment. Unlimited vendors.
FAQ
No. Vendors use an access code — no app download, no account creation, no email required. You text them the code and a link. They tap it. They’re in. It takes about 5 seconds.
That’s exactly who it’s for. If you’re coordinating your own wedding and managing vendors directly, PlannedBy gives you the same day-of coordination tool that professional planners use — without the $3,000-$5,000 fee.
You can always export a PDF of their specific timeline and email or text it. But in practice, vendors prefer portals because they only see what’s relevant to them. No scrolling, no guessing. Most vendors check it the night before and again on the morning of.
Every vendor portal updates instantly. Change the ceremony time from 3pm to 3:30pm and every affected vendor sees it the next time they open their portal. No re-sending PDFs, no “hey check your email” texts.
PlannedBy works offline. Once a vendor opens their portal, the timeline is cached on their device. Even if the wifi drops completely, they can still see their full timeline. It syncs back when they’re online again.
Yes. One payment, one wedding, unlimited vendors. No subscriptions, no hidden fees, no upsells. Your account stays active for 12 months after the wedding so you can access everything. The free tier (3 vendors) is free forever.
Start free with 3 vendors. Set up your full timeline in about 15 minutes. Upgrade to unlimited when you’re ready.