PlannedBy
For Couples For Planners Pricing How It Works Free Tools
Log In Start Free

For Couples

Plan the day,
not just the wedding.

You’ve spent months planning. Thousands of dollars on vendors. PlannedBy makes sure they all show up at the right time — and now it seats your guests too.

Start Free See Features
Newlyweds kissing under falling petals, surrounded by their wedding party
Your run sheet Live
3:30 Ceremony begins
4:15 Petal toss — recessional
5:00 Golden hour portraits

The reality

Sound familiar?

You’ve done the hard part. But the last mile — getting every vendor on the same page — is where things fall apart.

The spreadsheet nobody reads

You spent 3 hours building a Google Sheet with 14 vendor columns. Your florist opened it on her phone, couldn’t find her row, and closed it.

Version 7 of the timeline

You updated the run sheet, emailed it, then updated it again. Now 3 vendors have different versions and nobody knows which one is right.

6am texts on your wedding day

“Where do I park?” “What time am I setting up?” “Can you send the timeline again?” You’re the switchboard operator when you should be getting ready.

The PDF graveyard

You exported a beautifully formatted PDF. It’s somewhere in your DJ’s inbox, buried under 400 other emails. He’ll look for it 20 minutes before the ceremony.

“We don’t need a planner”

You’re right — you don’t. But you do need a way to make sure your $60k wedding day doesn’t fall apart in the last 24 hours because of logistics.

No single source of truth

Some info is in email. Some in Google Sheets. Some in WhatsApp. There’s no one place every vendor can go to get the real, current plan.

What you get

Everything you need to coordinate like a pro

Grid Run Sheet

Columns for vendors. Rows for time. Click a cell, type what happens. Every vendor sees their column instantly. It’s the timeline spreadsheet you wish existed — except it actually works on phones.

Time
Photographer
Florist
12:30
Bridal prep coverage
Deliver bouquets
2:00
First look — garden
Arch install
3:30
Ceremony
6:30
Speeches

Vendor Portals

Each vendor gets a filtered, mobile-first view showing only their tasks. Your photographer sees photography cues. Your DJ sees music cues. No digging through a 12-page PDF.

SF

Sonia — Florist

Live
12:30 Deliver bouquets
2:00 Install ceremony arch

Access Codes

No app downloads. No signups. Text a code to your vendor — they’re in. The lowest friction login in the wedding industry.

p4n7js

Mobile-First

Built for phones first. Your vendors check the timeline standing in a carpark, not sitting at a desk. Every screen, every interaction — designed for a 6-inch display.

3:30 · Ceremony

5:00 · Portraits

6:30 · Reception

Always Up to Date

The link you share is live. Change a time and every vendor’s portal already shows it. Nobody is holding last week’s version.

Still works.

PDF Export

For the vendor who prints everything. One click, clean PDF — their timeline, formatted and ready to slip into the day bag. Filtered per vendor or the full master sheet.

PDF

Your Floor Plan

Scenario A
92 / 104 seated
Head Table · 8
Her Side
10 / 10
His Side
10 / 10
Uni Friends
7 / 10
The Cousins
− 100% +

Seat Planner

New

The seating chart, without the family politics

Your mum has opinions. His aunt isn’t speaking to her sister. Drag tables onto grid paper, seat everyone straight from your guest list, and when someone changes their mind the night before, you move a chip — not a whole spreadsheet.

Want to feel it first? Try the free seating chart maker - no account needed, right in your browser.

  • Round, rectangle and head tables on real grid paper
  • Try a plan B without touching plan A — duplicate any scenario
  • Live seat counts show exactly who’s still standing

Guest List

New

RSVPs and dietary needs, minus the spreadsheet

The master spreadsheet with nine tabs stops here. Import your list once, group it into households, and keep who’s coming, who eats what and who’s bringing someone in one place — the seat planner reads it all directly.

  • Import from any spreadsheet — columns match themselves
  • RSVP status, plus-ones and groups at a glance
  • A dietary rundown you can hand straight to the caterer

Guest List

104 guests · 87 attending

Groom’s Family
RM

Rosa Marchetti

Her Side · Seat 2

Attending
DM

Dario Marchetti +1

Her Side · Seat 3

Attending
School Friends
PS

Priya Sharma

Uni Friends · Unseated

Pending
BC

Ben Carter

Uni Friends · Seat 5

Attending

More coming

One platform for the whole wedding

Run sheet, seating, guests and budget are live today. The rest of the wedding is on the way — all connected to the same guest list you already built.

Coming soon

Wedding Websites

A site for your day, on your own link, wired to your guest list.

Coming soon

Online RSVP

Replies land straight in your guest list. No chasing texts.

Coming soon

Gift Registry

One registry link for every guest, right on your wedding site.

Budget Tracker

Deposits, balances and due dates, tracked against the real budget.

Your wedding day

How it actually plays out

Here’s what your wedding morning looks like with PlannedBy.

7:00 AM

Your florist checks her portal

Sonia opens the link you texted last week. She sees her timeline: arrive 7:30am, ceremony arch setup 8:00am, bouquets to bridal suite 1:45pm. No scrolling past DJ cues. No hunting through email.

8:00 AM

Hair and makeup arrive

Ashlea taps her access code and sees the order: bride at 10:30, maid of honour at 11:00, bridesmaids from 11:30. She knows when the photographer arrives for getting-ready shots. Nobody texts you.

10:30 AM

The photographer knows where to be

Scott opens his portal and sees: getting-ready shots 10:30-12:00, first look at the garden 12:15, ceremony from 3:00. His shot list is right there. He doesn’t need to call you.

2:30 PM

The DJ cues the processional

He knows the order: flower girls, bridesmaids, bride. He knows the song. He knows the timing. It’s all in his portal, formatted for his phone. He’s done this before — but he’s never had it this easy.

3:00 PM

You walk down the aisle

Your phone is off. Your mind is clear. Every vendor is exactly where they need to be, exactly when they need to be there. You didn’t need a $5,000 day-of coordinator. You needed PlannedBy.

Pricing

Less than your table centrepieces

You’re spending $30,000+ on vendors. Spend $54 to make sure they all show up on time.

Free

$0

Start planning, free forever

  • Full run sheet, always
  • 3 vendor portals
  • Venue + wedding party
  • Table editor
  • Access codes, mobile-first
Start Free

Core

$54

One payment for the whole wedding

  • Everything in Free
  • Unlimited guest list
  • Unlimited vendors + suppliers
  • Seating plan (1 scenario)
  • CSV import + export
  • Your own wedding link
Get Core — $54

Plus

$79

One payment, everything unlocked

  • Everything in Core
  • Unlimited seating scenarios
  • Print-ready PDFs
  • Wedding website + RSVP (early bird)
Get Plus — $79

FAQ

Questions couples ask

No. Vendors use an access code — no app download, no account creation, no email required. You text them the code and a link. They tap it. They’re in. It takes about 5 seconds.

That’s exactly who it’s for. If you’re coordinating your own wedding and managing vendors directly, PlannedBy gives you the same day-of coordination tool that professional planners use — without the $3,000-$5,000 fee.

You can always export a PDF of their specific timeline and email or text it. But in practice, vendors prefer portals because they only see what’s relevant to them. No scrolling, no guessing. Most vendors check it the night before and again on the morning of.

Every vendor portal updates instantly. Change the ceremony time from 3pm to 3:30pm and every affected vendor sees it the next time they open their portal. No re-sending PDFs, no “hey check your email” texts.

Portals are light pages built to load fast on a weak signal, on any phone. And because the link is live, whatever loads is always the current version. For a paper backup, Core and Plus include a print-ready PDF of every vendor’s sheet.

Yes. One payment for the whole wedding. Core is $54, Plus is $79, and if you start on Core you only pay the $25 difference to move up. No subscriptions, no hidden fees, no upsells. The Free plan is free forever, with the full run sheet and 3 vendors.

Couple walking hand in hand across hills at dusk

You planned the wedding. Let PlannedBy coordinate the day.

Start free. Set up your full timeline in about 15 minutes. Upgrade to unlimited when you’re ready.

Start Free View Pricing