For Wedding Planners
Give every vendor their own portal. Manage every client from one dashboard. Stop being the human relay.
The reality
You coordinate 10+ weddings a month. Your vendors still get PDFs. Your run sheets still live in Google Sheets. That’s not scaling.
You have 12 Google Sheets open. Each one is a different wedding with a different tab structure. Finding anything takes 5 minutes.
Every time you change the timeline, you export a new PDF, email it to 14 vendors, and hope they read the new one instead of the old one.
Wedding morning: 47 unread texts from vendors across 3 weddings happening this weekend. You’re the relay between all of them.
You send a Google Sheet link. It doesn’t say your studio name. It doesn’t feel professional. It’s a spreadsheet with your brand nowhere in sight.
The platform
Every wedding in one view. See upcoming dates, vendor counts, completion status. Click into any wedding to edit. Switch between clients in seconds, not minutes.
The same grid your couples love, with planner-level controls. Duplicate templates, set vendor visibility, lock rows. It’s the spreadsheet that knows it’s a wedding tool.
Each vendor gets a filtered, mobile-first portal showing only their tasks. Change the timeline once — every portal updates. No more emailing PDFs.
Bring your coordinators and assistants in. Assign team members to weddings. Everyone works from the same source of truth. No more “check the latest version in the shared drive.”
Your subdomain. Your logo. Your colours. When vendors open a portal, they see yourstudio.plannedby.com — or your own custom domain. It looks like your platform, because it is.
Past weddings automatically archive 30 days after the event. Your dashboard stays clean. You can always access archived events when you need them.
Your brand
When you send a vendor a portal link, it should feel like an extension of your studio — not someone else’s product. PlannedBy disappears behind your brand.
yourstudio.plannedby.com — included on all plans.
plan.yourstudio.com — available on Pro and above.
Upload your logo. Set your brand colours. Vendor portals match your aesthetic.
Pricing
14-day free trial on all plans. No credit card required.
Basic
Up to 5 active weddings
Pro
Up to 15 active weddings
Max
Up to 30 active weddings
Agency
Unlimited active weddings
Comparison
| Feature | PlannedBy | Spreadsheets | Aisle Planner | HoneyBook | Timeline Genius |
|---|---|---|---|---|---|
| Vendor portals | Partial | ||||
| Grid-based timeline | |||||
| Multi-client dashboard | |||||
| No vendor signup | N/A | Partial | |||
| Works offline | Partial | ||||
| White-label / branding | Partial | ||||
| Day-of focus | Partial | ||||
| Starting price | $29/mo | Free | $49/mo | $19/mo | $29/mo |
FAQ
Yes — that’s the core use case. Your dashboard shows all active weddings in one view. Click into any wedding to manage its timeline, vendors, and portals. Switch between clients in seconds. The Basic plan supports up to 5 active weddings, and Agency is unlimited.
Every plan includes a custom subdomain (yourstudio.plannedby.com). On Pro and above, you can connect your own domain (e.g. plan.yourstudio.com). Point a CNAME record and you’re live. Vendor portals, run sheets, and PDFs all show your brand.
No. Vendors use an access code. No app, no email, no password, no signup. You text the code and link. They tap it. They see their filtered timeline. This is the single biggest reason vendors actually check the run sheet.
Yes. Save any run sheet as a template and duplicate it for new weddings. Most planners build 2-3 base templates (ceremony + reception, ceremony only, elopement) and customise from there. Available on Pro and above.
Past weddings auto-archive 30 days after the event. They don’t count toward your active wedding limit, but you can still access them any time. Your dashboard stays focused on what’s coming up.
Aisle Planner and HoneyBook are full-stack planning CRMs — contracts, invoices, client portals. PlannedBy does one thing exceptionally well: day-of coordination. Grid run sheets, vendor portals, access codes, offline mode. If you already have a CRM and just need better run sheet distribution, PlannedBy fills that gap.
14-day free trial. No credit card. Set up your first wedding in under 20 minutes. Your vendors will actually read this one.